Create a beautiful custom email signature with gmail,

Create a beautiful custom email signature with Gmail

Having a custom email signature at the end of your emails is a great way to stand out, be memorable and build your brand identity. With an image of you or your logo at the bottom of each email, recipients start to connect with you and your brand at a deeper, more personal level. Add in some social links, and you’ve made it easier for people to connect with you too.

If you use Gmail as your email provider, you’ll have everything you need to design and create your dream signature. All you need is your Google email account, your Google Drive and a Google Doc. With everything saved in one place in your Google account, you can easily change up your design to coincide with special promotions and share new content. Here’s how to set it up.

Prepare Your Google Drive

Log into your Google account and create a folder in your Google Drive to house all the files you’ll need for your signature.

Prepare Your Signature Images

Gather all your images such as your headshot, logo and any social media icons (properly licenced, of course) in the Signature folder you just created.

Make sure your images aren’t too large so they don’t overwhelm your recipients’ email servers. Crop images such as profile pictures to the size you want them to display at. Small images like social icons, and logos with fine details should be cropped at twice their intended size so they’ll display nicely on retina screens.

Design Your Signature in Google Docs

I like to use Google Docs to lay out my signature using the table tool. It helps to get elements lined up nicely, and it’s super easy to use.

Open a new Google Doc and save it to your signature folder in your Google Drive.  Click TABLE > INSERT TABLE to add a table to the doc. In this example, I have two columns and one row.

Add a table, How to create a beautiful custom email signature with gmail,

Add the text of your signature in the cell that you prefer. You can adjust the size, colours and fonts as you like. Just be aware that gmail only supports the following fonts: Sans serif, Serif, Fixed Width, Wide, Narrow, Comic Sans MS, Garamond, Georgia, Tahoma, Trebuchet MS and Verdana.

Add text and adjust font, size, colour /

To add images, click in the cell where you want to insert the image, then click INSERT > IMAGE > DRIVE and choose one of the images you just uploaded to your signature folder.

Add an image, How to create a beautiful custom email signature with gmail,

To align the text to the image, adjust the width of the cells by dragging the vertical line between cells left or right.

Adjust the cells,

To change the border around the table, click on a border. Editing options will appear in the ribbon above the table. You can adjust the border colour, width and dashing. If you want a border to disappear, set the width to 0pt.

I’ve decided to remove all the borders except the vertical line between the two cells. I’ve also changed its colour and thickness.

customize the borders,

Add hyperlinks to your social icons by selecting the image then clicking the hyperlink icon in the ribbon above and entering the URL for your social account.

You can do the same for your logo or business name, and direct email recipients right to your website.

Transfer Your Design to Gmail

Copy the whole table (Control or Command + C) and head over to your Gmail account.

In Gmail, click the gear near the upper right of the screen and click SETTINGS. In the mail tab, scroll down to nearly the bottom and find the signature section. Paste (Control or Command + P) what you just copied in the box.

Paste in your signature /

Scroll down and save your changes.

Test Your Signature

Send out a few test emails to yourself and/or a friend. Be sure to send it to other email accounts and providers to make sure it displays correctly.

Give it a try. If you need some design inspiration, go check out my Email Signature board on Pinterest. And if you have any questions about this, leave me a comment below.

Create a beautiful custom email signature with gmail,


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Tamara Sztainbok

I design and build WordPress websites for purpose-driven businesses. I love nothing more than connecting people who are passionate about what they do with exactly the people who need to know them.


  1. Rachel on November 17, 2017 at 11:57 am

    Great tutorial! I never thought to use Google docs to make a table for me. Always did manually in code but this is a great time saver.

    • Tamara on November 17, 2017 at 12:10 pm

      Thanks, Rachel. It makes me so happy to hear this little nugget will save you some time.

  2. Teresa on January 17, 2019 at 9:08 am

    Hi, Tamara! I followed your instructions to create a signature. But when I paste it into Gmail, my fonts don’t come through correctly. How can I fix this?

    • Tamara Sztainbok on January 19, 2019 at 5:02 pm

      Hi Teresa. Great question. Unfortunately, the fonts available through gmail are very limited. You’ll have to choose something that’s available through gmail.

  3. Chris on January 23, 2019 at 11:02 am

    Thanks for the great info! How do I insert that cool vertical line that you have?

    • Tamara Sztainbok on February 1, 2019 at 8:13 am

      That’s a left border. If you click the border settings as shown in the post, you can adjust which border appears (left, right, top,bottom) and choose the width and colour.

  4. Marius Ihlar on May 27, 2019 at 6:40 am

    Purely Awesome! So great tool to do this simple task. 🙂 Thanks alot!

  5. Huong Vu on August 2, 2019 at 8:04 am

    Thank you for guiding me such useful and easy-to-follow step by step instruction.

    Respect your wok. Best luck to you!

  6. Kim Tempel on August 22, 2019 at 7:12 pm

    Any tips on finding nice social media icons?

    • Tamara Sztainbok on September 11, 2019 at 11:50 am

      Hi Kim. I like to use the icons offered through Font Awesome.

  7. Elizabeth on October 12, 2019 at 10:09 pm

    Hi Tamara, love your easy to follow instructions. I would like to put our logo in the right hand column but when I copy and paste the signature the text in the left hand column is indented and therefore not aligned with the text in the body of my email. Is there a way to fix this? Thanks

    • Tamara Sztainbok on December 7, 2019 at 3:37 pm

      Hi Elizabeth. I’m glad you found this helpful. The issue may be that the table in the Google doc you’re using has some padding on it, which is adding a bit of space to the left of the signature text. In Google Docs, click on the table, from the menu select FORMAT>TABLE>TABLE PROPERTIES. In the dialogue box that opens, set the padding to 0. I hope that helps.

  8. Jaroslaw Tyc on May 14, 2020 at 8:41 am

    Great tip. Thank you.

  9. Goutham Iyengar on June 12, 2020 at 12:49 pm

    Hi Tamara,
    The idea is genius. I was able to design an amazing signature using the tips above. However, I was unable to paste it as it is to my Gmail. The text and icons were entirely misaligned and I’m unable correct it no matter what! After a few tries I could get some alignments right but Gmail says the signature is too long. I faced the same issue when I tried to paste a signature created using a free tool online. Any idea how to fix this?

  10. Alejandro Torres Frias on July 4, 2020 at 11:39 am

    Still in the year 2020, uselful tutorial. Thank you!

  11. Edwin Guerra on July 22, 2020 at 7:45 am

    I keep getting a “signature is too long.” message every time I try & save. Any advice? Thanks!

  12. Tia on August 7, 2020 at 1:17 am

    Hello I made a beautiful signature in google docs just like you stated but when I paste it into gmail signature the font is different.

    What font did you use and did this occur for you?

    • Tamara Sztainbok on August 22, 2020 at 10:58 am

      Hi Tia. Unfortunately gmail’s fonts are limited. Scroll through their fonts until you find one you like.

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*I value your privacy. You can learn about how I handle information I collect by viewing my Privacy Notice.